40th Annual-Ossining Village Fair-2020-Vendors

$175.00$300.00

This year’s 40th Annual Village Fair will be held Saturday, June 13th (rain date Sunday, June 14th) on Historic Main Street, Ossining, New York. Vendor hours for set up are 7:30 am to 9:30 am with the Fair kicking-off at 10:00 am and closing at 4:00 pm.

Join us for another fun Ossining Event!

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If more than one (10 x 10) vendor space is needed update your quantity below or in your cart at checkout.

Greater Ossining Chamber of Commerce Members receive at checkout a 10% Discount-Before March 1st

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  • Product Price: $175.00

Description

Dear Vendor:

You are currently on the 2020 Ossining Village Fair application and vendor agreement page for participation in the 40th Annual Ossining Village Fair. This year’s exciting event will be held on Saturday, June 13th, 2020 (rain date Sunday, June 14th) on Historic Main Street in Ossining, New York. Hours for vendor set-up are 7:30 am to 9:30 am, with the Fair kicking-off at 10:00 am and closing at 4:00 pm.

We are planning our best Fair yet with loads of entertainment, exhibitors, artisans, culinary delights, and a children’s play area. Over 5,000 people came to the Fair last year and a wonderful time was had by all! The Ossining Village Fair is one of the best and sought after events in the Historic Hudson Valley and we look forward to hosting your business as a participant this year. 

Every year the competition for booth space grows and last year’s Fair was sold out. Please complete the attached application to secure your vendor space. As a benefit, Greater Ossining Chamber of Commerce members in good standing are entitled to a 10% discount on vendor space prior to March 1st, 2020. If you are not a member, this may be a good time to consider joining our outstanding organization to further promote your business.

If you have questions, please do not hesitate to contact us at 914.941.0009 or visit the Chamber’s website at https://ossiningchamber.org/?p=4025 to view Fair information, download additional applications, insurance forms, or make a payment via credit card.

We look forward to your participation this year as we showcase our beautiful Historic Downtown and all the wonderful Village of Ossining has to offer our community and visitors. 

Sincerely,

Dr. Gayle A. Marchica, President, Greater Ossining Chamber of Commerce

Additional information

Exhibitor Categories

Non-Profit Organizations, Artist and Craftspeople, Merchandise/All Other Vendors, Food Vendors

Vendor Rules & Regulations

Ossining Village Fair 

Vendor Requirements & Guidelines

1. Food Permits-Food vendors may obtain a temporary food permit by contacting the Westchester County Department of Health – Bureau of Public Health Protection Mount Kisco Central Office,  25 Moore Avenue, Mount Kisco, NY 10549  Phone: 914-864-7330 http://health.westchestergov.com/ Food Trucks are required to provide a copy of current Westchester County Food License. 

2. INSURANCE: FOOD & ALCOHOL VENDORS must submit a current Certificate of Insurance in the amount of $1,000,000. The Description of Operations/Locations/Vehicles section on the COI must include the following:

  • Booth Operations of the Named Insured: Business Name; Event Name: 2020 Ossining Village Fair; Event Date: June 13th, 2020- Rain Date June 14th, 2020  The certificate holder is added as additional insured, but only for liability caused, in whole or part, by the acts or omissions of the named insured.
  • Certificate Holder: Village of Ossining, 16 Croton Avenue, Ossining, NY 10562. (Owner/Lessor of Premises)

 NOTE: Please let us know if assistance is needed with the above certificate.  ALSO: ALL VENDORS MUST complete, sign, date, and forward the provided Greater Ossining Chamber of Commerce – Hold Harmless Agreement. Email-ossiningchamber@gmail.com Subject: Village Fair or Fax-914.941.0812

3. VENDOR CHECKLIST: Vendor Application-Completed & forwarded to Chamber of Commerce with…

Valid Westchester County Food License-submit with application & payment(if applicable). Food & Alcohol Vendors: Certificate of Insurance – with required verbiage outlined in  “insurance” above. See attached sample. State Liquor Authority (SLA) Sale or Marketing Permit (if applicable) Greater Ossining Chamber of Commerce – Hold Harmless Agreement completed by ALL VENDORS as outlined in “insurance” above. See attached. Payment-to the Greater Ossining Chamber of Commerce via online payment method or check. Note: Vendor space not reserved until all required documents and payments are received.

4. FAIR ARRIVAL, SETUP & TAKEDOWN Booth setup begins at 7:30 am on Saturday, June 8th and ends by 9:30 am. Once unloaded- VEHICLES WILL NOT BE ALLOWED WITHIN THE FAIR AREA during operating hours. Nearby parking is available. Vendors supply tables, chairs, or tents. Safety is important and your tent/canopy must be securely anchored. Signage with pricing is required.

5. HOURS & INCLEMENT WEATHER The Fair opens to the public at 10:00 am on Saturday, June 13th and closes at 4:00 pm. Vendors are expected to remain operational until 4:00 pm. In the event of inclement weather, the Fair rain date is Sunday, June 14th.

6. RESTRICTED ITEMS Counterfeit merchandise, Toy or Water Guns, Silly String, or any object with projectiles. No live animals without consent from the Village Fair Committee. Firecrackers, poppers, or any other combustible objects. The Fair Committee reserves the right to prevent a vendor from selling or distributing any item deemed dangerous 

7. OSSINING’S GREEN AGENDA Ossining is committed to a green agenda and preserving the environment. Vendors are required to use appropriate compostable serving containers. All trash and cooking oils must be taken away upon vendor departure. DO NOT DUMP OILS ON THE GROUND or IN THE GRASS.

8. SOCIAL MEDIA Follow the Ossining Village Fair on Social Media @ossiningchamber  #ossiningfair #ossining #inossining Help us get the word out…Let us know your feeds when you complete the application and we’ll tag you…

* By June 9th, the Fair Committee will email (or postal mail) directions to the Village of Ossining,  your booth number, entrance pass, Fair map, and other reminders. 

Questions? Contact the Greater Ossining Chamber of Commerce, 914.941.0009 or ossiningchamber@gmail.com   “Subject” – Village Fair

Insurance Certificate

Food and Beverage Vendors – Submit Form Prepared by your Insurance Company.

Email/Fax ossiningchamber@gmail.com or 914.941.0812

Please call us if you have questions or need assistance…thanks! 914.941.0009

VF 2020.SAMPLE INSURANCE CERTIFICATE

Hold Harmless Agreement

ALL VENDORS MUST COMPLETE THIS FORM

Click on ” Harmless Agreement” link below, Print Agreement, Fill-In, Have-it-Notarized, and Email/Fax ossiningchamber@gmail.com or 914.941.0812

Please call us if you have questions or need assistance…thanks! 914.941.0009

VF 2020.GOCC Harmless Agreement